Will this quote a full system replacement?

No, deliberately. Replacement is marked for manual review in the template: the customer gets a clear "we'll assess this on site" message and you get the lead with their answers attached.

Does it replace our field-service software?

No. It is the quoting and lead-capture layer in front of whatever you already use for dispatch, invoicing and service history.

Can I keep my diagnostic fee confidential?

You choose what is published. Some contractors show the call-out fee and the range; others publish only the range and keep the fee breakdown internal.

What if the homeowner does not know their system?

Every equipment question has an "other / not sure" answer with a conservative multiplier, and they can attach a photo of the nameplate instead.

Industry

HVAC quote software for diagnostics, tune-ups and thermostat work

Most HVAC calls are answered with "we'll have to come look at it," which is true for a system replacement and unnecessary for a no-cool diagnostic. Quick Quote Gen publishes your call-out fee, service-type labour and system multipliers as a calculator, so a homeowner picking "AC not cooling, central air, 2.5–3 ton, same day" sees an estimated range immediately — while replacement consultations, R-22 systems and anything with a burning smell are handed to you for review instead of priced.

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What this trade loses today

Peak-season phone lines fill up with price questions the office cannot answer without a tech.
Diagnostic call-out fees get discounted on the phone because nobody wants to lose the call.
Multi-system homes and larger tonnage get quoted at single-system rates.
After-hours and same-day requests arrive without the urgency premium attached.

We already know what changes the price in this trade

These are the questions QuickQuoteGen asks your customer. Every one maps to a pricing rule you control, so the estimate reflects how you actually charge.

What they need

Diagnostic, tune-up, thermostat install, duct inspection, low refrigerant or a replacement consultation.

System type

Central AC, heat pump, furnace or ductless mini-split, each with its own labour multiplier.

System size and count

Tonnage band and how many systems need service; commercial-sized equipment goes to review.

What is happening

Not cooling, not heating, weak airflow, noise or a water leak around the unit.

Refrigerant type

R-410A prices normally; R-22 is flagged for review because the refrigerant cost is not predictable.

Access and urgency

Attic, roof or crawl-space access plus same-day or after-hours windows apply your own adders.

A worked example

Sample pricing only: no-cool diagnostic on a 2.5–3 ton central AC in a house, standard attic access, same-day visit.

Diagnostic call-out: $89
Diagnostic labour (~1 hr): $110
System size factor (2.5–3 ton): $20
Same-day window: $45

Estimated range

$264 – $392

Final price confirmed after review

Sample pricing for illustration only. Estimated ranges are not a binding quote: every range is built from the rates you set and is confirmed before work is booked.

Jobs we deliberately do not price instantly

The calculator only returns a range where a range is honest. These requests still capture the lead — the customer is told it will be quoted after a review or a site visit.

System replacement consultations — load, ducting and equipment choice need an on-site assessment.
Commercial-sized or multiple-unit equipment (5+ ton).
R-22 / Freon systems, where refrigerant availability and cost decide the job.
Breaker tripping, burning smells or anything reading as an electrical fault — safety review first.

After the estimate

Every request arrives with system type, tonnage, symptom and access already recorded, so the truck is stocked before it leaves.
Replacement enquiries land as review-flagged leads with the homeowner's own notes and photos attached, ready for a sales appointment.
Maintenance customers can be re-quoted from the same template each season instead of starting over.

Customers who can't describe the job can send a photo instead.

Questions owners ask

Will this quote a full system replacement?: No, deliberately. Replacement is marked for manual review in the template: the customer gets a clear "we'll assess this on site" message and you get the lead with their answers attached.
Does it replace our field-service software?: No. It is the quoting and lead-capture layer in front of whatever you already use for dispatch, invoicing and service history.
Can I keep my diagnostic fee confidential?: You choose what is published. Some contractors show the call-out fee and the range; others publish only the range and keep the fee breakdown internal.
What if the homeowner does not know their system?: Every equipment question has an "other / not sure" answer with a conservative multiplier, and they can attach a photo of the nameplate instead.

Compare how other trades price the same way, or dig into the parts of the engine behind this quote experience.

See the full list of trades we build quote calculators for, browse the quoting, AI call answering and lead tracking features, or check plans and launch access.

See it priced with your own numbers

Run the live demo for this trade, then build your quote link and load your own rates.

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