Privacy Policy

When someone requests a quote or a business manages a customer relationship, we may collect names, phone numbers, email addresses, service addresses and ZIP codes, job details, form answers, photos, contact preferences, and generated estimate ranges.

We may also collect a visitor or browser identifier, pages viewed, referring page, source and campaign parameters such as UTM values, and advertising click-attribution data when those values are present. We use this information to operate the requested service, understand where requests came from, prevent abuse, and measure conversion.

Website Chat is an AI assistant. Messages are processed by our AI and service providers to answer questions and continue a quote request. Messages and AI replies may be retained as part of the service conversation so the business can review and follow up.

A chat may be linked to the same service opportunity as a quote, SMS conversation, or inbound phone call using an opaque visitor identifier, an exact phone number, an exact email address, or a secure handoff token. Raw chat text stays in the chat conversation records; it is not copied into the permanent Opportunity History event stream.

Quick Quote Gen may associate website activity, quote requests, chat, SMS, inbound phone, scheduling, job, payment, and owner-reported outcome activity that relates to the same service opportunity. This helps the contacted business follow up and measure conversion. Permanent Opportunity History events contain minimal structured facts, such as an event type, channel, time, and related record identifier—not raw chat text, call transcripts, customer contact fields, or full message bodies.

An inbound call to a participating business may be handled by an automated AI assistant. Speech may be processed and transcribed in real time to answer the call, collect request details, route urgent calls, and provide the service. QuickQuoteGen does not retain call audio recordings as a product feature, and the receptionist is configured so the calling provider does not generate retained recording, call-log, or transcript artifacts. Structured call facts, requested actions, and outcomes may be stored for the business.

Business owners may receive internal lead alerts. Customers receive service messages only when appropriate consent has been collected. Message frequency varies with quote and job activity. Message and data rates may apply. Reply STOP to opt out or HELP for help.

On the public quote form, the optional checkbox is labeled “I agree to be contacted about my quote request (optional)” and states: “By checking this box, you agree to receive text messages about your quote and job, including follow-ups, appointment reminders, and a review request, at the number provided. Msg & data rates may apply. Message frequency varies. Reply STOP to opt out, HELP for help.” “Optional — you'll still get your quote either way.” It is not pre-checked and is not required to request a quote. No mobile information, text-message opt-in data, or consent is sold or shared with third parties or affiliates for marketing or promotional purposes.

Payments are processed by Stripe. Quick Quote Gen does not store full payment-card details. Payment and accounting records may be retained where required for billing, tax, fraud prevention, dispute handling, or other legal obligations.

We use information to provide and secure the service, deliver customer communications, support businesses, process payments, diagnose errors, and improve reliability. We do not sell personal information. Information is shared only with the business contacted and service-provider categories needed to operate Quick Quote Gen, including hosting and database infrastructure, AI processing, telephony and SMS, email delivery, payment processing, and error monitoring and observability.

Raw message content is minimized automatically on these product defaults: Website Chat message bodies are redacted 90 days after the message is created. Text-message bodies are redacted 180 days after the message is created. Stored references to AI call transcripts are removed 30 days after the call. Free-form AI call summary text is removed 180 days after the call, while structured call facts remain. These are product defaults chosen by QuickQuoteGen, not statements about legal requirements.

Redaction keeps the underlying record — time, channel, direction, delivery and consent status, and structured operational facts — so businesses keep their history and reporting. Structured operational and timeline records may remain while the business account is active, or until business operational and customer data is deleted, subject to the legal, security, accounting, tax, dispute, and fraud-prevention exceptions already described. Business owners have a control to delete business operational and customer data; account, subscription, security, audit, and legally required billing records may remain.

Service providers that transmit or process communications on our behalf may retain limited operational, billing, and security records of their own under their own obligations. We do not promise deletion of a provider's internal system logs.

Customers may contact us to request access, correction, or deletion, subject to identity verification and legal retention requirements.

Contact Cranes Agency at info@cranesagency.com with privacy questions or requests.